We process your personal information lawfully and do so under the legal basis of consent. Your information is collected for the purposes of administering your involvement with the service and using the information you supply for statistical analysis so we can demonstrate the value of the Steps to Wellbeing scheme . As such registration to the Steps to Wellbeing scheme is a mandatory part of participation in the service.
What information we collect from you and what we will do with it?
The Steps to Wellbeing registration form collects the following personal information: name, address, postcode, email address and telephone number. This information is collected for the purposes of registering you as a participant of the Steps to Wellbeing scheme. We also use this information to monitor your involvement with the scheme so we can better understand the usage of the service.
In addition, there is an anonymous health survey which is used to understand the health and wellbeing of scheme users. This information is used for statistical analysis so we can demonstrate the value of the Steps to Wellbeing scheme. Completion of the health survey is optional and will not affect your involvement with the Steps to Wellbeing scheme.
Processing by consent
Within the Steps to Wellbeing registration form there are a number of options that allow you to consent to receive additional services, these include; receiving the health survey by email and/or your local scheme.
You have the right to change your mind about anything you have consented to within the registration form.
Who will we share information with?
The information you provide your local scheme (Steps to Wellbeing administered by us) will be shared with your local scheme. This enables your involvement in the Steps to Wellbeing scheme to be monitored and reported upon anonymously to demonstrate the impact of the service.
Anonymous reports can be shared with key stakeholders and organisations to demonstrate the value of the service. It will not be possible to identify you as an individual within the process.
How long will data be kept for?
Once your information is collected it will remain on the Steps to Wellbeing scheme database for six years after you have stopped participating in the scheme. This enables the service to monitor and evaluate walk attendance to demonstrate the impact of the service. Please see below details of your rights over the data collected.
Your Data Protection Rights
The law gives you a number of rights to control what personal information we use and how it is used:
Right to be informed
You have the right to be told how and why we will use your information, how it will be held and when it will be disposed of. In some cases, you will be directed to this Privacy Notice and in other cases you may be given additional information by a particular Council service.
Right to access
You have a right to receive from us a copy of the information that we hold about you and for us to confirm whether any of your data is currently being processed.
Sometimes we will not be able to provide you with all of this information, for example if it includes someone else’s personal information.
Right to rectification
You have a right to ask us to correct inaccurate or misleading personal data we hold about you.
This right may not apply if the misleading or inaccurate information is merely someone’s opinion, or if we are satisfied the information is correct.
Right to erasure
You have a right for your personal data to be erased, also known as the right to be forgotten. You have this right, for example, if we no longer need your personal data or if you have withdrawn your consent.
Right to restrict processing
You have the right to ask us to limit how we process your personal data in certain circumstances. This is usually if you have a problem with the accuracy of the data, or how we are using it. The restriction will usually last until the problem can be resolved.
Right to data portability
Where you have given your consent for us to use your information you may also have a right for data portability. If so, you would have a right to receive a copy of the information you provided to us, or request us to pass it to another data controller, so it can be reused.
Right to object
You have a right to ask us to stop using your personal data if we are using it for direct marketing or we have said that it is a task in the public interest, exercising official authority or for a legitimate interest.
Automated decision-making
You have the right to question decisions made about you by a computer. There is no automated decision making used as part of the Steps to Wellbeing scheme.
Contact
To request to exercise any or all relevant rights, raise queries or make complaints please in the first instance contact your local scheme by email on healthy.living@sevenoaks.gov.uk
Your local scheme
Scheme Coordinator Jolanda Gjoni
healthy.living@sevenoaks.gov.uk
020 7339 8541